Is it compulsory for a company secretary to attend board meeting?

Is it compulsory for a company secretary to attend board meeting?

As per Secretarial Standard 1: Any Director of a company may, at any time, summon a Meeting of the Board, and the Company Secretary or where there is no Company Secretary, any person authorised by the Board in this behalf, on the requisition of a Director, shall convene a Meeting of the Board, in consultation with the …

Can a meeting be conducted without a secretary?

ANSWER: The proper procedure when the secretary is not present at a meeting is for the president to appoint someone to take the minutes so there is a record of the board’s actions. (Robert’s Rules, 11th ed., p. 459.) From Notes.

Is it a legal requirement to have a company secretary?

Private limited companies are no longer required to appoint a company secretary, unless a provision in the articles of association states otherwise. If you do not remove this clause from your articles, you are legally required to have an appointed company secretary at all times.

Who must be present at a board meeting?

A quorum is the minimum number of directors who must be present at a meeting to make it valid. The quorum is usually specified in the articles. In the model articles for a private company, it’s 2 directors, unless there is only one director of the company.

Who can summon a board meeting?

1 Any Director of a company may, at any time, summon a Meeting of the Board, and the Company Secretary or where there is no Company Secretary, any person authorised by the Board in this behalf, on the requisition of a Director, shall convene a Meeting of the Board, in consultation with the Chairman or in his absence.

Can board meeting be held through teleconferencing?

Section 173(2) of the Companies Act, 2013 allows directors to participate through video conferencing or other audiovisual means in the meetings of the board, which are capable of recording and recognizing the participation of directors and recording and storing the proceeding at such meeting along with date and time.

Do company secretaries sit with board?

A Company Secretary is a senior position in a private sector company or public sector organisation. In many countries, private companies have traditionally been required by law to appoint one person as a company secretary, and this person will also usually be a senior board member. …

What is the role of secretary before the meeting?

The secretary’s role in any formal group is to be guardian of the process of meetings. They are usually the person who makes the arrangements for the meetings, including AGMs, and keeps formal records of the group’s process and decisions: the minutes of the meeting. This may include keeping records of correspondence.

Does a private company require a company secretary?

Appointment Every public company and every state-owned company must appoint a company secretary. Private companies are not usually required to appoint a company secretary unless their MOI includes this requirement.

Is a company secretary a board member?

Company secretaries fall under the definition of ‘officer’ of a corporation (s 9 of the Act), so they have many of the same duties and obligations as directors.

Can a board meeting be held by telephone?

If due to any technical issue emerged during the Meeting held through Electronic Mode, a director chooses to participate through telephone or tele-conferencing for remaining Meeting, then such participation cannot be considered as participation of a Director through Electronic Mode.